FAQ central

What is an Assessment?

An Assessment is a final evaluation at the end of an apprenticeship that assesses whether an apprentice has met the required skills, knowledge, and behaviours for their occupation. It ensures that apprentices are fully prepared for their role and can perform at the expected standard of their profession.

How is Assessment different from ongoing assessments during the apprenticeship?

Ongoing assessments during the apprenticeship track progress and help with day-to-day learning. The Assessment, on the other hand, is a comprehensive evaluation at the end of the apprenticeship to ensure that the apprentice has achieved all the necessary competencies (KSBs) and is ready for their role. 

When does the Assessment take place?

Assessment typically takes place towards the end of the apprenticeship, once the apprentice has completed the required on-the-job and off-the-job training. The exact timing can vary depending on the specific apprenticeship program and the requirements of the assessment organisation. For further details see our standard specific Assessment section.

What is the Gateway process in an apprenticeship, and how does it work?

The Gateway process is a crucial step in an apprenticeship that marks the transition from the learning phase to the Assessment phase. It involves a formal review to ensure that apprentices are fully prepared and meet all the necessary criteria before they can proceed to Assessment. During this process, the apprentice’s progress is assessed, including their completion of required training, on-the-job experience, and any other prerequisites.

What does the Gateway process include?

Review of progress: The apprentice’s achievements, skills, and knowledge are reviewed to ensure they meet the standards outlined in their apprenticeship standard Assessment Plan.

​

Completion check: The training provider verifies that all learning objectives and training requirements have been met.

​

Confirmation of readiness: Once everything is confirmed, the apprentice, training provider, and employer agree that the apprentice is ready to undertake Assessment.

This process helps ensure that the apprentice is adequately prepared and meets all necessary requirements before taking the final assessment.

What are the components of Assessment?

Assessment usually includes several components, such as a knowledge test, practical demonstration, and professional discussion. The exact components depend on the specific apprenticeship standard. Each component is designed to test different aspects of the apprentice’s skills, knowledge and behaviour. For further details see our standard specific Assessment section.

What criteria are used to assess apprentices during Assessment?

Apprentices are assessed based on predefined criteria set out in the apprenticeship standard Assessment Plan. These criteria typically include technical skills, practical application, problem-solving abilities, and professional behaviour. The aim is to evaluate how well the apprentice can perform their job role competently and effectively.

How can apprentices prepare for Assessment?

Apprentices can prepare by reviewing their training materials, practising relevant skills, and familiarising themselves with the Assessment components and criteria. Many apprentices find it helpful to engage in mock assessments or practice sessions. Additionally, discussing any concerns with their mentor or training provider can be beneficial.​​​

Can employers support apprentices during Assessment preparation?

Absolutely! Employers can support apprentices by providing time for study and preparation, offering feedback and guidance, and ensuring that apprentices have access to necessary resources. Encouraging apprentices and maintaining open communication about their progress can also help boost their confidence.​

What role do training providers play in the Assessment process?

Training providers play a crucial role in preparing apprentices for Assessment. They offer training and resources, help apprentices understand the Assessment requirements, and may provide mock assessments or practice sessions. They also ensure that apprentices are ready and meet the eligibility criteria before Assessment is scheduled.

How is the Assessment conducted?

Assessment is conducted by an Independent Assessor from an Ofqual Recognised Assessment Organisation (AO) and they will evaluate the apprentice based on the components outlined in the apprenticeship standard Assessment Plan. This may include conducting interviews, reviewing practical work, and assessing written tests. The assessment is designed to be fair, thorough, and objective.

Who conducts the Assessment?

The Assessment is conducted by an Independent Assessor from an Ofqual Recognised Assessment Organisation (AO) which means they are approved to assess the specific apprenticeship standard. These assessors are highly experienced professionals who ensure that the assessment is fair and meets industry standards.

What is the cost associated with Assessment?

The apprentice does not pay for Assessment. The cost of Assessment is covered by the apprenticeship funding or the employer, depending on the arrangements in place. It’s a good idea for employers and training providers to check with the relevant funding bodies or assessment organisations to understand the specific costs involved.

How long does it take to receive Assessment results?

The timeframe for receiving Assessment results can vary, but it typically takes a few weeks. This allows time for the assessment to be reviewed, and graded, and the results to be finalised. Apprentices, employers and training providers will be notified once the results are available.

What happens if an apprentice doesn't pass Assessment?

No worries! If an apprentice doesn’t pass Assessment on their first try, it’s not the end of the world. There’s always an opportunity to learn and improve. Apprentices can re-sit or re-take the assessment, and with the feedback they receive, they can focus on the areas that need more attention. It’s a chance to grow and come back even stronger. Your training provider will be there to support you every step of the way. Browse our 'Guide: Understanding the Difference Between Re-sits and Re-takes'.

What are the benefits of a successful Assessment for an apprentice?

Successfully passing Assessment provides apprentices with a recognised qualification that transforms their skills and knowledge into tangible proof of their expertise. This transformative achievement can open doors to career advancement, new job opportunities, and increased earning potential. It signifies that the apprentice has reached the high standards required for their chosen profession, marking a significant milestone in their career journey.

What are special considerations in the context of Assessment?

Special considerations refer to adjustments or allowances made for apprentices who experience exceptional circumstances that may affect their performance during Assessment. These circumstances could include illness, bereavement, or other significant disruptions that occur close to or during the assessment period.

How can an apprentice request special considerations for Assessment?

Apprentices should inform their training provider or Assessment Organisation as soon as possible if they encounter any circumstances that might require special considerations. The training provider or employer will typically help submit a formal request to the assessment organisation, providing evidence of the situation and how it has impacted the apprentice.

What are reasonable adjustments in the context of Assessment?

Reasonable adjustments are changes made to the assessment process to ensure that apprentices with disabilities or specific needs are not disadvantaged. These adjustments are designed to accommodate an apprentice’s individual needs while maintaining the integrity of the assessment. 

​

We also recognise that in certain settings, particularly those involving children and young people, the presence of unfamiliar individuals, such as independent assessors or quality assurers, may impact the emotional well-being of those present. In such circumstances, Elevate will consider reasonable adjustments such as remote observation and questioning, provided this maintains assessment integrity and safeguards all individuals involved. 

How can an apprentice request reasonable adjustments for Assessment?

Apprentices should communicate their needs to their training provider as early as possible. The training provider will then work with the Assessment Organisation to arrange the necessary adjustments. It's important to provide relevant documentation or evidence of the disability or need to facilitate these adjustments.